What's new in Financica

Problems on an invoice used to surface when your accountant found them. Financica now checks each invoice and lists what it found at the top of the invoice's page. Some findings hold back approval until you fix them: no line items, or a subtotal and VAT that do not add up to the total. Others are warnings that do not block, such as a credit note that does not name the invoice it corrects, or line items that do not add up to the subtotal. The rest are lookups against outside sources: the counterparty's VAT number on VIES, with the registered name compared to the one on the invoice, and the supplier's IBAN, including when it differs from the account that supplier used on earlier invoices. The checks re-run as you edit, so a corrected line clears its warning. Financica does not edit the invoice for you, and invoices you already approved show their findings without being reopened.

Accounting packages import UBL, and until now the only UBL Financica could hand over was the file a Peppol invoice arrived in. Every sales invoice and every expense now exports as a UBL e-invoice: open the Download menu on the invoice, or select several in the list and choose Export all to UBL for a zip. When the data came from an e-invoice you received, you get that original file; otherwise Financica builds the document from the invoice, with the PDF embedded in it, so whoever imports the file also gets the original document. The zip leaves out anything that would not pass an e-invoice validator, such as a receipt with no supplier VAT number, and lists why in a checks.txt next to the files; fix the invoice and export again to include it.

CODA is the statement format Belgian banks export and the one your accountant receives through Codabox. Drop the file on a bank account like any other statement; the name and extension do not matter. Each movement arrives with its date, amount, counterparty name and account number, and the structured communication, so a payment carrying the reference printed on your invoice is matched to that invoice. A batch payment with several beneficiaries stays one transaction, with the beneficiaries listed on it. The opening balance is posted from the balance the file states before its first movement, and only when the account has no transactions yet. Importing the same file again, or one that overlaps it, updates the transactions already there.

A number on the balance sheet, the trial balance or the income statement was dead text: to see what made it up you had to remember the account and go find it yourself. Those rows are links now, and they open the account's ledger on the period that produced the figure. The statutory Bilan and Compte de résultats do the same once you expand a rubric into the accounts under it. Subtotals and the result of the year are not clickable, since no single account sits behind them.

An accounting firm keeps every client company in one portfolio and moves between them without signing in and out. There are three ways to put a company there: set up a new one, invite a company already on Financica, or bring across one you already administer. Invitations are links you send the client yourself, so you no longer have to guess which address they sign in with.

Read-only is now a role you can hand out, so an investor or an auditor can read the books without being able to change them. A company can also see which of its members are there through its accounting firm, and end that arrangement itself rather than asking the firm to do it.

An ASBL or VZW keeps its books on annexe 3 of the PCMN rather than the chart written for companies, and Financica now seeds that one. It leaves out the capital, reserve and dividend accounts an association has no use for, and adds class 73 for membership fees, donations, bequests and grants, which gets a line of its own on the income statement.

When a Peppol UBL or a Factur-X PDF turns up for a bill you had already uploaded as a scan, Financica keeps the one record and offers to rebuild it from the supplier's own data: amounts, dates, line items, product codes, VAT categories and payment details. The previous values stay in the invoice's audit trail, so you can see exactly what the e-invoice changed.

A dedicated page runs the closing checks over the books before you file: unposted invoices by direction, uncategorized payments, FX residuals, and the tax accrual. The corporate tax charge and the liquidation reserve have a single correct answer, so Financica will preview the entry, post it, and reverse it if you change your mind. The rest need your judgment and stay manual on purpose.

Compute the corporate tax charge from the books, with disallowed expenses read from the accounts rather than typed into boxes, start-up reliefs applied, and the exchange position in the taxable base. A simulator covers what the books cannot settle on their own, and the result posts as a year-end entry.

Generate the annual-accounts XBRL the NBB's Filing application accepts, including the statement of fixed assets, the legal-form code, the deed and business court, and the filing language of the registered office. Download it from the year-end page.

Constitute the liquidation reserve as a year-end entry, alongside the tax charge it belongs with.

Close a VAT period into the VAT current account, then import the FPS account statements and post them to the books the way a bank feed posts. Payments reconcile against the matching bank transaction, and the history groups by statement so each figure expands into the lines and payments behind it.

Mark invoice lines as disputed or uncollectible from the editor, and let Financica post Stripe's uncollectible invoices to the books for you.

Refund receipts import as credit notes carrying the merchant's own lines and number, with the refunded invoice PDF attached. Importing an invoice by URL now pulls its credit notes along with it.

The totals editor now has a rounding row. The amount travels on the e-invoice as BT-114 and posts to its own profit-and-loss account instead of distorting a revenue line.

An accounting practice opening its portfolio saw combined cash and a balance per client, which is not what you go there for. It now shows what is waiting on you for each client, the date each set of books is closed to, the next filing due, and the client's legal form. A practice can also take over the subscription for a client who joined by invitation, which until now worked only for a company the practice had set up itself.

An outgoing e-invoice now shows where it reached on the Peppol network, so one still waiting in the queue no longer looks the same as one the recipient has already received.

Changing a party on an invoice opens one dialog holding both things you might mean by it: the details printed on the document, and the supplier or customer record they point at. Editing that record no longer stops because the invoice arrived electronically.

A customer who is not yet in Stripe can be created from the invoice you are already looking at. If you were paid some other way, you can mark the Stripe invoice paid from here too, so the two stop disagreeing.

A Deel invoice now comes in with its PDF attached and its vendor already set, instead of waiting on you to fill in the rest.

Ask the assistant to analyze the books and it queries the ledger itself rather than working from a summary. It runs the year-end close check, hands back a VAT declaration discrepancy with the transactions responsible so you can go straight to them, checks whether a counterparty is reachable on Peppol, and searches invoices by counterparty, date, status, and amount.

Post a journal entry straight from an account, with the balancing amount derived instead of asked for twice.

Foreign-currency balances are translated at the closing rate in the statutory statements and in the NBB filing input, and you can mark an account as a contra so it is not read as a wrong-side balance.

Wise fees billed separately now fold into the operation they belong to, and re-importing a document augments the existing record instead of stopping at the duplicate.

An ASBL or VZW reading its balance sheet saw a company's equity section: its association funds under a heading about contributions, its fonds affectés called reserves, and a line for advances to associates that an association can never have. The balance sheet follows annexe 3 now when the organization is an association or a foundation. Which one you are is a setting, carried over from what was already on file wherever that could be read, so an association whose legal form was never recorded should go and set it. The figures were always correct; only the presentation was wrong.

Looking a Belgian organization up by VAT number treated the first word of the name as a legal form and cut it off. For a sole trader the name that comes back is their own, so "Dupont, Jean" was stored as "Jean", and that is the name that went on their invoices. The name is stored whole now. If you are a sole trader, check the registered name in your organization settings: invoices you issued while it was shortened carry the shortened version.

Turnover and output VAT you have already read may have been overstated. When the Stripe sync imported a payment against an invoice, it could post that invoice a second time rather than clear it, putting the same revenue and the same VAT on a second account where nothing showed them as a duplicate. The invoice still read as paid, because that comes from the payment record and not from the ledger. Imported payments clear the invoice now, an invoice's journal entry can no longer be deleted on its own, and the duplicated entries already in the books have been corrected. If you use the Stripe integration, check any VAT return you have already filed for the periods it covers.

Belgium raised the turnover and balance-sheet limits that decide whether a company counts as micro, for financial years starting in 2024. Financica was still using the old limits, so a company inside the current ones was told to file a fuller set of annual accounts than the law asks of it. If you filed for a year starting in 2024, check which schema you were told to use.

A credit note now subtracts from a counterparty's turnover instead of adding to it. Per-customer and per-supplier totals you read before this was fixed were overstated, so they are worth a second look.

A plain or scanned PDF is no longer presented as a structured e-invoice, so you can tell at a glance whether a bill really arrived with machine-readable data behind it.

The dashboard states its figures in your organization's currency. The balance sheet translates foreign-currency balances at the same closing rate the other statutory reports use. A realized gain or loss on a closed foreign-currency position now shows as one exchange-differences row instead of several.

Line VAT is charged on the discounted base, both on invoices you write and on invoices Financica parses.

When the same invoice arrives from two sources, a banner flags the duplicate and merges the pair into one record, keeping the richer line items and folding in the other's files and hosting details.

Belgian VAT returns now carry the December advance (grid 91) as an explicit election, derived from a dedicated VAT Prepayments control account.

Invoices apply the correct tax scheme depending on whether they are sales or purchases, across posting, e-invoicing, and the Intervat grid. Expense and revenue pages now have a dedicated VAT tab.

A timezone setting, suggested from your country, keeps each journal entry dated by the invoice on the correct local day.

Settle a foreign-currency invoice from a payment in your base currency. Financica suggests the converted amount, shows the rate it used as you link the two, and books the FX difference.

Connect AWS to import invoices automatically. Credits sit as an asset and draw down as you spend them, and credit grants are booked as they are issued.

Paste a QuickBooks (connect.intuit.com) invoice link to import it, alongside the existing Stripe, Orb, and hosted-link importers.

Describe your business to an AI advisor and get the financial plan your notary or bank expects. The advisor runs the interview; the numbers themselves are computed against Belgian rules rather than generated. Modeling is free.

Clear small over- or under-payments to a dedicated Payment differences account directly from a banner on the invoice.

Use the Financica bookkeeper from inside Claude or ChatGPT, so you can ask about your books without opening Financica. A wizard walks through the connection for each app.

The assistant can now report invoice aging, expense breakdowns and period comparisons, and pull account statements and cash-flow history. It will also run a books health check, scan for duplicate invoices, flag missing receipts, and generate report PDFs.

Send invoices and credit notes over the French e-invoicing network, and see supplier invoices received through it appear in Financica. Delivery and acceptance statuses update on their own, so you do not have to check Qonto to know where an invoice got to.

Added default charts for Luxembourg (PCN 2020), the United States, the United Kingdom, and the UAE, with the chart for your country suggested when you set up.

Connect Deel to bring in client and payer invoices, and clear contractor payments through a dedicated Deel balance account. New Deel activity appears without you re-syncing.

Small over- or under-payments on a credit note can now be cleared to the Payment differences account, the same one-click write-off already available on invoices.

Credit notes are routed to the Intervat correction grids, and Stripe refunds now auto-settle the credit note they belong to.

Professional plans are now priced per entity, and billing charges VAT where applicable.

The Qonto integration page tells you whether an entity is cleared to send and receive French e-invoices before you try, and the country picker is now a search box in your own language.

Every outbound Peppol invoice now archives the exact UBL that was transmitted, downloadable from the invoice's audit tab.

Invoice line amounts are rounded to each currency's smallest unit, and every transaction must balance to exactly zero. The old tolerance that let a rounding difference through is gone, so your books cannot accumulate stray cents.

Receivables and payables now share one card, the profit-and-loss trend overlays income and expense bars on one chart, and the deadline list shows the next three months instead of running on.

Download the return as Intervat XML, download the underlying invoices, see a notice when the VAT number is missing, and read how to submit without leaving the page.

The bookkeeping assistant now runs on Claude Opus 4.8.

You can now change your password from user settings, and set one for the first time if your account was created through Google sign-in. Settings are split into tabs.

Foreign-currency balances are converted to the reporting currency at ECB reference rates, with the source amount kept on hover.

Connect DigitalOcean to import invoices and credits with real line items, the first of the cloud-billing integrations.

Register a passkey (WebAuthn) and sign in without a password, managed from your user settings.

Generate the statutory balance sheet (Bilan), income statement (Compte de résultats), and trial balance, formatted to the Belgian presentation.

A public tools page with a Peppol participant checker and a UBL invoice viewer, plus inline previews of uploaded UBL invoices inside the app.

Pull invoices in from Orb-hosted billing pages, extending the roster of supported invoice sources.

The line-items editor offers VAT rate presets for your country and marks lines where the tax was overridden by hand.

Every figure on the VAT report expands to the transactions behind it, with a consolidated multi-currency view.

Edit a manual transaction's date inline, collapse duplicate linked-invoice legs in the list, and bulk-categorize the expense lines of linked invoices.

Invoices, transactions, and other records now use stable prefixed identifiers in their URLs and API responses instead of raw database ids.