What's new in Financica

In an invoice's VAT tab, pick the return its VAT is declared in: deduct a forgotten purchase in a later return (in Belgium, up to the last return of the third calendar year after the invoice), or match a sale your accountant already declared earlier. The invoice keeps its date and its cost or income; only the VAT moves, and both the VAT report and the Intervat file follow it.

In Record a payment manually, click the currency beside the amount to pay a USD invoice in euros. Financica fills in the euros at the ECB rate; correct them to what you paid and the gap is booked as a realized exchange gain or loss. One side must be in your own currency.

Select a bank line and the Stripe payout that landed on it, then choose Reconcile. The money is booked once, as one transaction that holds both sides, and its page lists each side's date, description and source. Amounts must match; undo restores both transactions as they were.

When sending an invoice by email, click Add CC and paste addresses straight from your mail client. They receive the same email and PDF as the customer. Not available when the email goes out through Stripe.

Once the year is locked and signed off, the Filings section of the year-end page produces the annual accounts, corporate tax return and client listing for you to deposit, and keeps each file with who produced it and when. The general meeting's appropriation is declared once, at sign-off.

A sales invoice can be voided from its page and restored if that was a mistake. For one already sent or posted, the confirmation points you to a credit note, which is the correct fix.

After each sync, an account page warns when the balance the bank reports differs from the ledger. Owners and admins get an email when a bank feed has been disconnected for more than a day.

The DPA is published, with Financica's annex listing the data held, the subprocessors, retention periods and transfers.

KBC Mastercard billing statements import with one line per card transaction plus fees and currency lines, into a credit-card account, created from the import if needed. The transaction history downloaded from KBC online banking and KBC's Dutch CSV are read as well.

ONSS notices, tax assessments and premium notices are a document type of their own, not invoices. Upload one on Expenses: it is recognized, shown by reference and period, and posted without VAT. A cost goes to grid 82; settling a debt already on the balance sheet stays out of the return.

Sales and purchase invoices have a Comments tab like transactions do. Mention a member of your organization and they get an email; the assistant can read and post them too.

The Insights tab on a customer or supplier shows the average invoice and days to pay, and a breakdown by ledger account and by label, net of VAT and credit notes, for the last 12 months or all time. Scale plan.

Paste the link of a PayPal invoice on the upload page and it is imported with its lines and PDF, like Stripe and Xero ones. When PayPal asks for a captcha, upload the PDF instead.

The Accounting settings show the next invoice and credit note numbers next to their prefixes. To continue numbering from another tool, type the number there.

Line and header discounts, shipping, prepayments, payment details, delivery, invoicing period and VAT exemption codes travel as their own fields, and the customer's PO number sits where order-matching systems look for it. Nothing to fill in: the fields come from the invoice as it stands.

In Financica Plan, a plan can be started for your existing company, taking over its details. Founders appear with role and share of capital and sign the declaration. The report gets a contents page, a depreciation schedule, cash, income and break-even charts, and an editable foreword, methodology and conclusion.

Belgian charts gain a 570000 cash account, offered in one click when recording a cash payment; domains, hosting, and payroll and social secretariat fees; venue and coworking rental; and membership, donation and grant income for an ASBL or VZW.

Step to the previous or next transaction from the detail view, with j and k or the arrows in its header. Ctrl+S saves the accounts and splits, a customer or supplier, or an invoice; Escape discards; Ctrl+Enter posts a comment.

The Export button on any account downloads its full history as a CODA or CAMT.053 file for your accountant's software, one statement per day with running balances. Meant for accounts with no bank statement of their own: Wise, Revolut, Stripe, cash. For a Belgian bank account keep using the bank's file; if unsure which format, send CODA.

Each invoice lists what is wrong with it at the top of its page. Missing line items and totals that do not add up block approval; a credit note without its invoice, a VAT number VIES does not know or a supplier IBAN that changed only warn. Findings clear as you edit.

Every sales invoice and expense downloads as a UBL e-invoice, the format accounting packages and Peppol use, singly or as a zip from the list. One that arrived as an e-invoice gives you the original file; the rest are built from the invoice with the PDF embedded. Invoices that would fail validation are left out of the zip, with the reason.

Drop a CODA file on a bank account like any other statement. A payment carrying the +++ reference of an invoice is matched to it. A batch payment is imported as one transaction. Importing a file that overlaps one already imported updates the transactions already there.

Click a figure on the balance sheet, income statement, trial balance or the statutory Bilan and it opens the account ledger for that period. Subtotals are not links.

A firm keeps its client companies in one portfolio and switches between them without signing out. Add a client by creating the company, inviting one already on Financica, or bringing across one you administer. A client company sees which members come through its firm and can end that itself.

Invite an investor or auditor with a read-only role: they can read the books and change nothing.

An ASBL or VZW gets the chart of accounts from annexe 3 of the PCMN: no capital, reserve or dividend accounts, and class 73 for membership fees, donations, bequests and grants.

When a Peppol UBL or Factur-X PDF arrives for a bill you uploaded as a scan, a banner offers to refill it from the supplier's data; nothing changes until you accept. The previous values stay in the audit trail.

One page runs the closing checks: unposted invoices, uncategorized payments, FX residuals, the tax accrual. It posts the corporate tax charge and the liquidation reserve for you, and either can be reversed. Other closing entries are still yours to post.

Computes the tax charge from the books: disallowed expenses are read from the accounts, start-up reliefs and the exchange position are included. Anything the books do not contain is entered in a simulator. The result posts as a year-end entry.

Download the XBRL the NBB Filing application accepts from the year-end page, including the fixed-assets statement, legal form, business court and filing language.

Close a VAT period into the VAT current account, then import the FPS Finance account statements and post them like a bank feed. Payments reconcile against the bank transaction; each figure expands into its lines.

Mark invoice lines disputed or uncollectible from the editor. Stripe's uncollectible invoices post to the books on their own.

Refund receipts import as credit notes with the merchant's lines and number, and the refunded invoice PDF attached. Importing an invoice by URL brings its credit notes too.

Add a rounding line to an invoice's totals. It is sent on the e-invoice as BT-114 and posts to its own P&L account.

A bill read from a PDF sometimes has its discount as a negative unit price, which Peppol does not accept. The line now carries a warning triangle; click it and confirm to make the quantity negative and the price positive. Line total and VAT are unchanged.

The practice portfolio shows, per client, what is waiting on you, the date the books are closed to, the next filing due and the legal form. A practice can now take over the subscription of a client that joined by invitation.

A sent e-invoice shows how far it got on the Peppol network, so a queued one no longer looks received.

Edit the details printed on the invoice and the supplier or customer record behind them in one place, including on invoices that arrived electronically.

Create a missing Stripe customer from the invoice, and mark a Stripe invoice paid from here when you were paid another way.

A Deel invoice comes in with its PDF attached and its vendor set.

The assistant reads the ledger directly instead of a summary. It runs the year-end check, explains a VAT return discrepancy with the transactions behind it, checks whether a counterparty is on Peppol, and searches invoices by counterparty, date, status and amount.

Post a journal entry from the account page; the balancing amount is filled in.

Foreign-currency balances are translated at the closing rate in the statutory statements and the NBB filing. An account can be marked as a contra so it is not read as a wrong-side balance.

A Wise fee billed separately is attached to the transfer it belongs to.

Importing a document again adds the new data to the existing record instead of being rejected as a duplicate.

A bill with a discount or promotion line, one with a negative total, was listed under blocking issues, on bills received over Peppol too, and left out of the UBL zip. The books were never affected. Such a line is now written as a negative quantity at a positive price, as Peppol requires.

An ASBL or VZW saw a company's equity section on its balance sheet. It now follows annexe 3 when the organization is an association or foundation. The figures were not affected. Set your legal form in settings if it was never recorded.

Looking up a Belgian sole trader by VAT number dropped the first word of the name, so "Dupont, Jean" became "Jean" on invoices. Check the registered name in your settings; invoices issued meanwhile carry the short form.

A payment imported by the Stripe sync could post the invoice a second time instead of clearing it. Imported payments now clear the invoice, an invoice's journal entry can no longer be deleted alone, and existing duplicates were corrected. If you use Stripe, re-check VAT returns already filed.

Belgium raised the micro-company limits for financial years starting in 2024; Financica still used the old ones and could ask for a fuller set of annual accounts than required. If you filed for a 2024 year, check which model (full, abbreviated or micro) you were told to use.

A credit note now subtracts from a counterparty's turnover instead of adding to it. Per-customer and per-supplier totals read before this were overstated.

A plain or scanned PDF carried the e-invoice label. The label now appears only when the bill has structured data behind it.

The dashboard uses your organization's currency, the balance sheet uses the same closing rate as the other statutory reports, and a realized FX gain or loss shows as one row on the income statement.

Line VAT is charged on the discounted base, on invoices you write and on invoices Financica parses.

When the same invoice arrives from two sources, a banner flags it and merges the pair into one record, keeping the richer line items and both sets of files.

Belgian VAT returns fill grid 91, the December advance, from a VAT Prepayments account you choose to use.

Invoices apply the right tax scheme for sales versus purchases in posting, e-invoicing and the Intervat grid. Expense and revenue pages have a VAT tab.

A timezone setting, suggested from your country, dates each journal entry on the correct local day.

Settle a foreign-currency invoice from a base-currency payment. Financica suggests the converted amount, shows the rate, and books the FX difference.

Connect AWS to import invoices. Credits sit as an asset and draw down as you spend them.

Paste a QuickBooks (connect.intuit.com) invoice link to import it, like Stripe, Orb and hosted links.

Describe your business to an AI advisor and get a financial plan in the form a notary or bank asks for. The figures are calculated under Belgian rules rather than written by the model. Building the plan is free.

Clear small over- or under-payments to a Payment differences account from a banner on the invoice.

Ask the Financica bookkeeper about your books from inside Claude or ChatGPT. Setup is guided step by step.

The assistant reports invoice aging, expense breakdowns and period comparisons, pulls account statements and cash-flow history, runs a books health check, finds duplicate invoices and missing receipts, and generates report PDFs. It runs on Claude Opus 4.8.

Send invoices and credit notes over the French e-invoicing network and receive supplier invoices from it. Delivery and acceptance statuses update on their own.

Default charts for Luxembourg (PCN 2020), the United States, the United Kingdom and the UAE, suggested from your country at setup.

Connect Deel to bring in client and payer invoices and clear contractor payments through a Deel balance account. New activity shows up on its own.

The one-click write-off to Payment differences now works on credit notes.

Credit notes go to the Intervat correction grids, and Stripe refunds settle the credit note they belong to.

Professional plans are priced per entity, with VAT charged where applicable.

The Qonto page shows whether an entity can send and receive French e-invoices before you try.

Every outbound Peppol invoice keeps the exact UBL transmitted, downloadable from the audit tab.

Line amounts round to the currency's smallest unit and every new transaction must balance to zero. Existing entries are untouched.

Receivables and payables share one card, income and expenses share one chart, and deadlines show the next three months.

Download the return as Intervat XML and the invoices behind it, with a notice when the VAT number is missing and submission instructions on the page.

Change your password from user settings, or set one if you signed up with Google.

Foreign-currency balances convert at ECB reference rates, with the source amount on hover.

Connect DigitalOcean to import invoices and credits with line items.

Register a passkey and sign in without a password, from user settings.

The Bilan, Compte de résultats and trial balance in the Belgian presentation.

A public tools page with a Peppol participant checker and a UBL invoice viewer, plus UBL previews inside the app.

Pull invoices in from Orb-hosted billing pages.

The line-items editor offers your country's VAT rates and marks lines where the rate was overridden.

Every figure on the VAT report expands to its transactions, across currencies.

Edit a manual transaction's date inline, collapse duplicate linked-invoice legs, and bulk-categorize the expense lines of linked invoices.

Links to invoices, transactions and other records use stable identifiers, so bookmarks and API references keep working.