The dashboard is the page you land on after signing in. It answers three questions at a glance: how much money you have, what needs doing today, and what is coming up. Everything on it is a shortcut to the page where the underlying work happens.
Right after you create a company, the dashboard opens with a short welcome dialog asking who does the accounting for it (you, you together with an accountant, or you as the accountant). Your answer is not stored and changes nothing today: picking one moves you to the welcome message, and Get started closes the dialog. There is no other way out of it, so answer the question rather than looking for a close button. The dialog is tied to the link you arrive on after creating the company, so it never appears again afterwards, and someone who joins an existing company by invitation never sees it at all.
The four figures at the top
Four cards run across the top of the page. Each shows a point-in-time figure, with one exception.
- Cash balance — The total of your bank accounts. Only asset accounts marked as bank accounts count here, so a credit card is excluded.
- Total assets — The total of every asset account in your chart of accounts.
- Total liabilities — The total of every liability account, shown as a positive number.
- Net income — Revenue minus expenses for the current fiscal year to date, taken from the same calculation as your income statement. The card is labelled "Fiscal year to date" to make the difference clear: the other three are balances as of right now, this one is a running total since your fiscal year started.
Underneath each figure you may see a percentage change. For cash, assets and liabilities it compares against the closing balance of last month. For net income it compares against the same fiscal-year-to-date figure one year earlier. The change is hidden when there is nothing to compare against (no prior figure, or a prior figure of zero) and when the movement is smaller than 0.1%.
If you hold more than one currency, each card leads with a single total in your own currency. The figure is underlined with a dotted line: hover it to see what each currency contributed, the rate applied, and the ECB date it was published for. Every entry is translated at the rate that applied on its own date, the same rule your balance sheet and income statement follow, so the cards agree with your statements.
The gear button above the cards switches them between that single total and the per-currency breakdown, with your own currency first and anything beyond three currencies folded behind a +n more currencies button. Your choice is remembered on this browser. When a rate cannot be found for one of your currencies, the card falls back to the breakdown on its own rather than showing a total it cannot stand behind. See multi-currency transactions.
Your to-do list
This card lists only the things that currently need attention, most urgent first. The rows that carry a count link to a filtered list of exactly what they count; the two setup rows link to the settings page where you fix the problem, and All caught up is not a link at all.
- Review transactions — How many transactions still need categorization. It uses the same rule as the "uncategorized" filter on the transactions list, so the badge and the list always agree.
- Connect bank data — Shown when Financica has no bank activity yet. Links to bank account setup.
- Collect overdue invoices — Customer invoices past their due date and still unpaid. Credit notes never count as overdue.
- Pay overdue bills — Supplier invoices past their due date and still unpaid. Credit notes never count as overdue.
- Review unapplied credit notes — Credit notes, on either side, that still have credit left to apply to an invoice. Links to the list filtered on the Unapplied status (the payables list when any supplier credit notes are among them).
- Configure VAT accounts — Shown when your organization has VAT return deadlines ahead of it and either the VAT input account or the VAT collected account is missing. The deadlines it looks at are the next five for your country, so this row can appear while the Upcoming deadlines card below shows nothing yet. Without both accounts, VAT reporting cannot be produced. Links to your organization settings.
When nothing needs doing, the card shows a single All caught up row.
Upcoming deadlines
Filing obligations falling in the next three months, soonest first, up to five of them.
- VAT returns — Derived from your country and your VAT return frequency (monthly or quarterly). The row shows the filing due date, and a separate payment date when the two differ. Clicking it opens the VAT return for that period. If your organization is on a VAT regime that files no periodic return, no VAT deadlines are shown at all.
- Annual accounts — For Belgian organizations, the deadline to file with the National Bank of Belgium, derived from your fiscal year end. Clicking it opens the balance sheet as of that year end. See annual accounts filing.
The small info button on the card header links to the official source for the dates. Treat these reminders as informational and confirm your obligations with the authority.
Profit/loss trend
A monthly chart of income and expenses with net profit or loss overlaid. It covers a trailing window of up to twelve months, and never starts before the month of your very first transaction. With less than two months of history there is no trend to draw, so the card is hidden entirely.
Each currency gets its own chart; nothing is converted.
Recent transactions
The ten most recent transactions by transaction date, not by when they were entered. Each row shows the description, the account and amount from the transaction's first leg, and the date. An arrow marks money in or out. Click any row to open the transaction, or View all for the full list.
Accounts
Your bank and credit card accounts with their current balances, up to five. They are ordered by the size of the balance regardless of its sign, so a heavily used credit card sorts above a smaller bank balance. Click one to open its ledger, or View all for the chart of accounts. If you have not connected anything yet, this card offers a shortcut to do so.
Receivables & payables
Your open invoices, in three layers.
- Receivable and Payable — The number of open invoices and their outstanding total, per currency. Receivable counts customer invoices you have sent; payable counts supplier invoices you have received. Both rows link to the matching list.
- Overdue — An amber box appearing only when something is past due, splitting the invoices to collect from the bills to pay.
- Aging — Outstanding balances bucketed by how late they are: Current, 1-30 days, 31-60 days, 61-90 days, and 90+ days, split into receivables and payables. Buckets with nothing in them are not shown. With more than one currency, each gets its own set of buckets.
Next steps
- Getting started — The day-to-day workflow the dashboard is pointing you at.
- Categorizing transactions — Clearing the "Review transactions" to-do.
- Income statement — Where the net income figure comes from.