Labels let you track dimensions that don't belong in your chart of accounts: projects, clients, cost centers, activities. Instead of cloning expense accounts per project, you keep the chart clean and put the analytical split on the transactions themselves.
Labels are available on the Core plan and above.
Adding labels to a transaction
Open any transaction and scroll to the Labels section at the bottom of the Details tab. Click Add label, search for an existing label, or type a new name and create it. A label applies to the whole transaction.
Label names are free-form. If you want more structure, a key:value convention works well — for example project:acme and costcenter:workshop. The picker's search makes these easy to find by prefix.
Label names are always stored in lowercase: typing Project:Acme creates or reuses project:acme, so you never end up with two spellings of the same label.
Filtering reports
The transactions list has a Labels filter in its Filters dialog as soon as your company has a label; pick one or more to list the transactions carrying any of them.
Once your organization has labels, the income statement gains a label filter next to the date picker. Select one or more labels to see revenue and expenses for only the transactions carrying any of them — a per-project or per-cost-center P&L. The printable version follows the same filter.
The balance sheet and trial balance are not filterable by label: a partial view of the ledger would not balance.
Tips
- Labels measure profitability, not compliance. Your accounts stay the source of truth; labels are a lens over them.
- Label consistently as you go. Backfilling months of transactions is the part nobody enjoys.
- A transaction with no labels still appears in unfiltered reports; filters only narrow what you see.