What is Financica?

Financica is a shared bookkeeping workspace designed for founders and accountants to work side by side. Instead of juggling spreadsheets, bank exports, and email threads, both parties see the same live data, categorize transactions together, and close the books faster.

Who is Financica for?

Financica is built for two audiences that usually struggle to stay in sync:

• Founders and operators who want daily visibility into cash, expenses, and revenue without waiting for their accountant's monthly report.
• Accountants and bookkeepers who need clean, structured data and a clear audit trail — without chasing clients for missing receipts or unclear transactions.

Whether you run a single-entity startup or manage multiple legal entities, Financica keeps your financial operations and tax preparation in one place.

Core capabilities

Automatic bank syncing

Connect your bank accounts once and Financica pulls in transactions automatically. No more downloading CSV files or copy-pasting statements.

Smart categorization

Financica learns from your categorization patterns and suggests account assignments for new transactions. You stay in control — every suggestion requires your approval before it takes effect.

Invoice management

Upload supplier invoices (expenses) or create customer invoices (revenue). Financica's OCR engine extracts line items, amounts, VAT details, and supplier information automatically.

Multi-currency support

Handle EUR and non-EUR transactions natively. Financica tracks conversions, foreign exchange gains and losses, and keeps your journals compliant across currencies.

Financial reports

Generate balance sheets, income statements, trial balances, VAT returns, and burn rate analyses directly from your data. The burn rate report includes a runway calculator that shows how many months of cash you have left. Reports are always up to date because they pull from the same ledger you and your accountant maintain together.

Electronic invoicing

Send and receive invoices electronically through the Peppol network and UBL standard. No more PDF exchanges or manual data entry -- structured invoices are processed automatically with 100% accuracy.

AI assistant

Ask questions about your books in plain language. The AI assistant can explain transactions, find patterns, summarize exceptions, and propose actions -- all with an approval step so you stay in control.

Document management

Attach receipts, contracts, and supporting documents to transactions. Everything stays linked and searchable for audit purposes.

How the workflow works

1. Connect your sources — Link banks, Stripe, and other billing tools. Both you and your accountant see the same real-time data.
2. Review and reconcile — Categorize transactions together, resolve exceptions quickly, and keep books accurate throughout the month.
3. Close and file — Generate reports and tax-ready exports from a shared ledger, without starting from scratch each period.

Next steps

• Set up your organization to get started
• Connect your bank accounts to start syncing transactions
• Invite your team to collaborate with your accountant