Setting up your organization

When you first sign up for Financica, you will be prompted to create an organization. An organization represents the legal company whose books you are managing.

Creating your organization

After creating your user account, Financica asks you to set up your first company workspace.

You start with:

• Country — The jurisdiction your company operates in. This affects VAT handling and compliance features.
• Company number — Your official registration number.

For Belgian companies, Financica tries to look up the registered company details automatically once you enter a valid BCE/KBO number. If the lookup succeeds, the legal company name is prefilled for review.

After that, you review or complete:

• Company name — Usually your legal company name.
• Default currency — The primary currency for your books.
• Chart of accounts — The starting ledger structure for the organization.

You can change these details later from Settings > Organization.

Configuring organization settings

Navigate to Settings > Organization to configure:

Company details

• Company number — Your official registration number (e.g., BCE/KBO number in Belgium).
• Registered company name — The legal name used for billing and compliance.
• Registered address — Your company's legal address.
• Billing email — Where subscription and billing communications should go.
• VAT number — Used for invoicing, tax handling, and billing validation when applicable.

Accounting configuration

These settings control how Financica handles your bookkeeping:

• Default expense account — When new expense transactions are imported, Financica can suggest this account as a starting point.
• Default income account — Same as above, but for revenue transactions.
• Fiscal year end date — Defines your accounting periods. Most businesses use December 31, but you can set any date.
• VAT input control account — The account where deductible input VAT is tracked (e.g., account 411000 in the Belgian PCMN).
• VAT collected control account — The account where collected output VAT is tracked (e.g., account 451000).

Setting up VAT accounts is essential if you plan to use the VAT return report.

Recommended setup order

To get a clean shared workspace quickly:

1. Create the organization with the correct legal identity.
2. Review the default currency and chart of accounts.
3. Connect bank feeds or import statements.
4. Upload expense or revenue documents.
5. Invite your accountant or finance teammates.

What happens next

Once your organization is set up, the dashboard will show an onboarding wizard that guides you through:

1. Connecting a bank account
2. Syncing your first transactions
3. Categorizing transactions

You can skip the wizard at any time and set things up manually from the sidebar navigation.

Related guides

• Connect your bank accounts
• Invite your team
• Organization settings