Financica can import invoices directly from hosted platforms. Instead of downloading a PDF and uploading it manually, you paste the hosted invoice URL and Financica fetches the structured data automatically.
How it works
- Copy the hosted invoice URL from your browser, email, or payment notification.
- Navigate to the Upload expense page (or the Upload revenue page for outbound invoices).
- Press Ctrl+V (or Cmd+V on Mac) to paste the URL.
- Financica detects the platform, fetches the invoice data, and creates the expense or revenue record.
- The imported invoice opens for review.
Because the data is fetched directly from the platform's API, no OCR is needed and the result is highly accurate. Invoices are deduplicated by their platform-specific ID, so pasting the same URL twice links to the existing record rather than creating a duplicate.
Supported platforms
Stripe
Stripe hosted invoice URLs look like https://invoice.stripe.com/i/acct_.../live_.... Financica imports line items, amounts, tax details, and PDF attachments from Stripe's API.
Receipt links work too, including the ones the receipt email points at (https://pay.stripe.com/receipts/invoices/... or https://dashboard.stripe.com/receipts/invoices/..., with or without the trailing /pdf). A payment receipt imports the invoice it was issued for. A refund receipt imports both documents: the original invoice, and a credit note for the refunded amount dated the day of the refund, linked to it. The credit note is left unapplied on purpose, so the payment and the refund can each be matched to their own bank line; apply it to the invoice yourself if you would rather net the two off.
Xero
Xero hosted invoice URLs can be pasted in the same way. Financica fetches the invoice data directly from the hosted page.
Orb
Orb hosted invoice URLs look like https://invoices.withorb.com/view?token=.... Financica imports the full usage-based line items, amounts, and discounts, and downloads both the invoice and the receipt PDFs.
QuickBooks
QuickBooks (Intuit) invoice links look like https://connect.intuit.com/t/scs-v1-... and usually arrive by email behind a "View invoice" button. Financica imports the line items, amounts, tax, dates, and both parties from the shared invoice page, and downloads the invoice PDF.
Apify
Apify invoice links look like https://console-backend.apify.com/public/invoices/....html (the PDF link works too). Apify has no billing API, so Financica reads the hosted HTML invoice directly: line items and totals come straight off the document, including reverse-charge VAT and prepaid-usage credits. Both the HTML and the PDF are attached to the imported expense.
Requesting additional platforms
If you receive invoices from a platform that is not yet supported, contact us and we will look into adding support for it.