Trial balance

The trial balance shows every account in your chart of accounts with its debit or credit balance as of a specific date. It is the accountant's primary working document for verifying that the books are in balance and preparing period-end adjustments.

Accessing the trial balance

Navigate to Reports > Trial Balance. The report defaults to today's date and your organization's default currency.

How to read the report

The trial balance is organized into sections by account type:

Assets

Accounts that normally carry a debit balance — bank accounts, receivables, equipment, and other assets.

Liabilities

Accounts that normally carry a credit balance — payables, loans, VAT payable, and other obligations.

Equity

Owner's equity, retained earnings, and share capital accounts.

Income

Revenue accounts that normally carry a credit balance.

Expenses

Cost accounts that normally carry a debit balance.

Each section shows individual accounts with their balance split into the debit or credit column, followed by a section subtotal.

The balancing rule

The grand totals at the bottom of the report must satisfy: Total Debits = Total Credits. If they do not match, there is a data integrity issue that needs investigation.

Selecting a date

Use the date picker to generate the trial balance as of any date. Common use cases:

• Month-end close — Run the trial balance at month-end to review all balances before closing.
• Year-end audit — Generate the trial balance at your fiscal year end for auditor review.
• Mid-period check — Spot-check balances at any point during the period.

Using the trial balance

For accountants

• Period-end adjustments — Review every account balance in one view. Identify accounts that need adjusting entries (accruals, prepayments, depreciation).
• Reconciliation — Compare balances against bank statements, sub-ledgers, and external records.
• Audit preparation — The trial balance is typically the first document an auditor requests.

For founders

• Financial health check — Get a complete view of every account balance in your business at a glance.
• Account cleanup — Spot accounts with unexpected balances that may need attention.

Printing

Use the settings menu to open the print view and generate a printable version of the trial balance for your records or to share with your accountant.