The chart of accounts is the backbone of your bookkeeping. It is a structured list of all the accounts your organization uses to classify financial transactions — every amount that flows in or out is assigned to one of these accounts.
The accounts page
Navigate to Accounting > Chart of Accounts to see your complete account hierarchy. Each account shows:
- Account name — A descriptive label (e.g., "Bank fees", "Office rent", "Sales revenue").
- Account code — A numeric code used for sorting and identification (e.g., 612000, 700000).
- Account type — The category this account belongs to.
- Balances — Current balances shown separately per currency.
- Transaction count — How many transactions are assigned to this account.
Account types
Every account falls into one of five types:
| Type | What it represents | Examples |
|---|---|---|
| Asset | What your business owns | Bank accounts, accounts receivable, equipment |
| Liability | What your business owes | Loans, accounts payable, VAT payable |
| Equity | Owner's stake in the business | Share capital, retained earnings |
| Income | Money earned | Sales revenue, interest income, service fees |
| Expense | Money spent | Rent, salaries, office supplies, travel |
Assets and liabilities appear on the balance sheet. Income and expenses appear on the income statement.
Account hierarchy
Accounts are organized hierarchically. Parent accounts group related sub-accounts together. For example:
6 Expenses
├── 61 Services and sundry goods
│ ├── 6100 Rent
│ ├── 6120 Energy costs
│ └── 6140 Office supplies
├── 62 Remuneration
│ ├── 6200 Salaries
│ └── 6210 Social contributions
This hierarchy makes reports easier to read and helps you drill down from summary totals to individual account details.
Account details
Click any account to view:
- Account information — Name, code, type, and any translations.
- Transaction history — All transactions assigned to this account, with pagination and search.
- Balance by currency — Current balances broken down by currency.
- Audit log — Changes made to the account configuration.
The Export button on an account downloads its full history as a bank statement file, one statement per day, in either CODA (the Belgian format WinBooks, Exact, Octopus and other packages import natively) or CAMT.053 (the ISO 20022 format used across Europe). It works for any account, so a Wise, Revolut, Stripe or cash account reaches your accountant the same way a bank account does. The cog next to it holds Edit account and Delete account.
Multi-currency balances
If transactions in different currencies are assigned to the same account, balances are shown separately per currency: the chart reports what each account holds, in the currency it holds it. Reports that state a single currency translate these amounts at reference rates instead. One account here is managed by Financica: Currency exchange, which carries the paired legs of every conversion. A balance on it is normal; see the Currency exchange account.
Customizing your chart of accounts
Your chart of accounts can be customized to match your business needs and local requirements. Financica gives you a starting chart for your country: the PCMN (Plan Comptable Minimum Normalisé) in Belgium, the PCN 2020 in Luxembourg, and the RGS (Referentie GrootboekSchema) MKB set in the Netherlands, plus editable starter charts for the US, UK and UAE.
Dutch accounts keep their RGS reference code, so your accountant can map them straight onto the standard used for SBR filings.
Work with your accountant to set up the right account structure for your business. Once configured, you can assign transactions to any account in the chart.