Before a financial year can be approved and its annual accounts filed, the ledger has to be clean: nothing left uncategorized, nothing sitting on a clearing account, and the year's tax charge booked. Reports > Year-end close works that list out for you from your own books.
Accessing the report
Navigate to Reports > Year-end close. It opens on the last completed financial year, which is normally the one you are closing. Use the date picker to check a different year.
How to read it
Each item is one check, run against your ledger. Nothing is stored: correct an entry and the check clears itself the next time you open the page. That also means a check can come back if something is posted into the year later.
Checks come in two kinds:
- Blocking — your statutory accounts would be wrong, or the National Bank would reject the filing. These have to be cleared.
- Review — something needs your decision. It may turn out to be perfectly correct, but you should look before signing off.
Checks that pass, and checks that do not apply to you, are collapsed at the bottom under Cleared.
What is checked
Uncategorized accounts still hold amounts. Anything left on an uncategorized account has to be moved to a real account. Until it is, your result and your expense analysis mean nothing.
Currency exchange clearing account is not cleared. During the year, small exchange residuals collect on a clearing account. At the year end they belong in realized exchange gains or losses.
Balance sheet accounts with no statutory rubric. These accounts carry a balance but their code does not match any line of the statutory model, so they end up in an "unclassified" bucket on your balance sheet. Give them a proper account code.
Off balance sheet accounts carry a residual balance. Off-balance accounts appear on neither the balance sheet nor the income statement, so a leftover balance quietly puts your accounts out of balance.
Invoices dated up to the year end that are not posted. An unposted invoice is simply not in your books, so the revenue or the cost and the matching receivable or payable are missing.
No corporate income tax booked on a profitable year. Annual accounts are filed after profit appropriation, so the tax charge and the estimated tax payable have to be booked before you can produce them.
Invoices still open at the year end. Every receivable and payable still open on the closing date should be justified, and anything you will not collect should be written down.
Accounts with a balance on the unexpected side. A customer account in credit or a supplier account in debit usually means a payment was matched to the wrong entry.
Balance sheet accounts holding a foreign currency. Foreign-currency balances have to be revalued at the closing rate.
No depreciation booked on the registered fixed assets. You have assets in the register but no depreciation for the year.
The fiscal year is not locked. The last step: once the figures are final, close the period so they cannot move afterwards.
Asking the assistant
The AI assistant can run the same checks and talk you through them. Ask it something like "what do I still need to do to close 2025?" and it will return the same list with the amounts and the accounts involved.
After the checks are clear
Once nothing is blocking, produce your balance sheet and income statement for the year, have them approved, and close the period. Belgian companies then file their annual accounts with the National Bank of Belgium within thirty days of the general meeting's approval, and at the latest seven months after the end of the financial year.